What to do before moving into your new home

Finding the perfect property in Namibia is an exciting journey, but the process does not end once you sign the Offer to Purchase (OTP). Buyers should be prepared for a waiting period before the property can officially be transferred into their name.

The process involves several legal and administrative steps that require patience and preparation. Understanding what to expect after signing an OTP can help buyers manage their expectations and make the most of this transition period.

The transfer process explained

After both parties have signed the OTP, the process of transferring the property to the buyer’s name begins. This is where conveyancing attorneys step in to handle the necessary paperwork, payments, and legal verifications to ensure a smooth transaction.

In Namibia, this transfer process can take anywhere between one to three months. Several steps need to be completed, including obtaining the required clearance certificates, signing legal documents, submitting the transaction to the Deeds Office, and finalizing financial arrangements. Only once the title deed is officially registered in the buyer’s name will they be able to take full ownership and occupation of the property.

Key role of  conveyancing attorneys

Conveyancing attorneys play a critical role in ensuring that the transfer process proceeds without complications. Their responsibilities include:

• Conducting a title deed search to confirm the seller’s ownership and check for any legal issues.

• Ensuring that the purchase agreement complies with Namibian property laws.

• Obtaining necessary clearance certificates from municipal authorities.

• Facilitating financial arrangements, such as bond registrations and payments to relevant parties.

• Submitting and tracking the transfer at the Deeds Office.

Given their importance, buyers should work with a reputable and experienced conveyancer to ensure that all aspects of the transaction are handled professionally.

Early occupation option

For those who cannot wait to move in, it is possible to request early occupation if the seller agrees. However, in such cases, the buyer will need to pay occupational rent to the seller until the transfer process is completed. This arrangement must be outlined clearly in writing to avoid any misunderstandings between both parties.

Buyers opting for early occupation should also consider the risks involved. If the transfer is unexpectedly delayed, they may end up paying occupational rent for a longer period than anticipated. It is also crucial to clarify who will be responsible for maintenance and repairs during this interim period.

How to make the waiting period productive

Instead of feeling frustrated during the transfer process, buyers can use this time wisely to prepare for their move. Here are some useful tips to make the most of this waiting period:

1. Adjust your budget for the new home

Moving to a new home comes with new expenses. If you have not done so already, take time to draft a new household budget. Some key financial considerations include:

• Municipal rates and utilities: Ask the seller for an estimate of what they typically pay for water, electricity, and refuse collection.

• Internet and connectivity: Research the best internet service providers in your new area and compare prices.

• Home loan repayments: If you have taken out a mortgage, factor in your monthly instalments.

• Insurance adjustments: Moving to a safer area may reduce your household and vehicle insurance premiums, so it is worth checking with your provider.

• Maintenance and renovation costs: Consider potential repairs or improvements needed in your new home and set aside funds accordingly.

2. Start organizing for the move

Moving is always more time-consuming than expected, and most people have accumulated more belongings than they realize. To make the process less stressful:

• Declutter early: Go through your cupboards and sort out items to donate, sell, or discard.

• Book a moving company in advance: Movers can get booked up quickly, so secure a date as soon as possible.

• Plan your packing strategy: Label boxes clearly and prioritize essential items that you will need immediately after the move.

• Notify service providers: Arrange for utilities, internet, and postal address changes ahead of time.

3. Research and shop for home essentials

Once you move in, you might need new furniture, appliances, or decor. Instead of rushing last-minute purchases, use the waiting period to:

• Compare prices and look for special deals.

• Browse online stores and visit showrooms to finalize your choices.

• Find inspiration on platforms like Pinterest or home decor magazines to plan your interior design.

• Consider energy-efficient appliances and sustainable home solutions to save money in the long run.

Keep in mind that you shouldn't go over budget or incur more debt to buy new home furnishing. Rather leave big ticket items for at least 3 months after you have bought your new home or start a separate savings account to have enough money to splurge on new items.

4. Say goodbye to your old home

If you are sentimental, take the time to reflect and make lasting memories before moving out. Consider:

• Hosting a farewell dinner with friends and family.

• Taking photos of each room to document your time in the house.

• Enjoying a final walk through your neighborhood and revisiting favorite spots.

Stay in communication with your agent

Waiting for the transfer to finalize can feel frustrating, especially if there are unexpected delays. If you are unsure about anything during the process, do not hesitate to reach out to your real estate agent or conveyancing attorney for updates and guidance.

Additionally, it is helpful to keep a checklist of all pending tasks and deadlines related to the transfer process. This ensures that nothing is overlooked and that the transaction proceeds as smoothly as possible.

By staying informed, proactive, and organized, the transfer process will feel smoother, and your moving day will arrive before you know it. With careful planning, you can make a seamless transition into your new Namibian home and start the next chapter of your life with excitement and confidence.